Create invoices properly
Build itemised invoices with your logo, colours, VAT, discounts, payment terms, banking details and online payment link.
SMART INVOICING + AUTOMATIC PAYMENT FOLLOW-UP
Send professional invoices.
Stop chasing payments by hand.
DebtorNudge helps small businesses create branded invoices, email them from their own business address, track every send, follow up overdue customers automatically and keep a clean record of what is paid, outstanding or cancelled.
✓ Your branding✓ Your From email✓ PayFast subscriptions✓ Automatic reminders
OUTSTANDINGR 84,750
12 open invoicesOVERDUER 31,600
PAID THIS MONTHR 126,900
INV-1047 · Mokoena ProjectsDue 12 Sep · Sent 3 times
INV-1046 · Blue Crane MediaPaid 16 Sep · 09:18
Automatic reminder sentINV-1047 · Today at 08:04
THE PROBLEM
You did the work. You should not spend your evenings chasing the money.
Late payments create admin, awkward follow-ups and cash-flow pressure. DebtorNudge puts invoicing and collections in one place so you always know what was sent, what is overdue and what needs action.
Send from your business
Choose the From name and From email customers should see. Every invoice is sent directly from the system.
Know exactly what happened
See the first sent date, last sent date, time, send count and current status for every invoice in your register.
Send again in one click
Resend the original invoice whenever needed without recreating it or hunting through old email threads.
Automate overdue follow-ups
Once an invoice passes its due date, DebtorNudge can send professional reminders automatically during business hours.
Allocate the result instantly
Mark an invoice Paid, Cancelled or Reopened. Paid and cancelled invoices stop receiving automated reminders.
HOW IT WORKS
From new invoice to paid — one simple workflow.
Set up your brand once
Add your business name, logo, colours, VAT/company details, bank details, payment link and the email address invoices should come from.
Create the invoice
Add your customer, line items, quantities, prices, VAT or tax, discounts, issue date and payment due date.
DebtorNudge sends it
The customer receives a professional branded invoice email with a secure invoice page and optional payment button.
The system keeps watch
Your invoice register records every send and highlights upcoming, due, overdue, paid and cancelled invoices.
Late invoice? Follow-up starts
Automatic reminder stages can chase overdue customers for you. You can also send a manual reminder at any time.
Payment received
Click Paid and the invoice is closed immediately. No more reminders are sent.
AC
Atlas CreativeTax Invoice
Website maintenanceR4,500
Hosting & backupsR1,200
TotalR5,700
YOUR BRAND, NOT OURS
Invoices that look like they came from your business.
Your customer sees your logo, your colour, your business details and your payment instructions. DebtorNudge works behind the scenes.
- Upload your logo once
- Choose your brand colour
- Add registration and VAT details
- Add bank details and payment instructions
- Add your own payment link
- Choose the From email and sender name
AUTOMATIC COLLECTIONS
Professional reminders without awkward conversations.
DebtorNudge can automatically follow up overdue invoices according to the reminder allowance in your package. It remembers who needs a reminder so you do not have to.
From: accounts@yourbusiness.co.zaToday, 08:06
Payment reminder — Invoice INV-1047
Hi Michael, this is a friendly reminder that invoice INV-1047 for R18,450.00 is now overdue. Please arrange payment or contact us if you need a copy of the invoice.
Sent automatically by DebtorNudge for Your BusinessYOUR CONTROL CENTRE
Every invoice. Every status. Every send.
No more spreadsheets just to remember who owes what.
InvoiceCustomerAmountStatusLast sentActions
INV-1047Mokoena ProjectsR18,450OVERDUE17 Sep · 08:04
INV-1046Blue Crane MediaR9,800PAID16 Sep · 09:18
BUILT FOR SMALL BUSINESS
If you invoice customers, DebtorNudge can save you admin.
Consultants
Trades & contractors
Agencies
Freelancers
Maintenance companies
Professional services
Small retailers
Service businesses
SIMPLE MONTHLY PRICING
Choose the plan that fits your invoice volume.
All packages include branded invoicing, invoice history, status allocation and one-click resend.
Starter
R199/month
For solo businesses
- 25 active invoices
- 2 automated overdue stages
- Branded invoice creator
- Custom From email & sender name
- Sent date/time & send history
- Send again in one click
- Paid / cancelled / reopen controls
- Customer invoice page & payment link
- CSV export
MOST POPULAR
Pro
R499/month
For growing businesses
- 150 active invoices
- 3 automated overdue stages
- Branded invoice creator
- Custom From email & sender name
- Sent date/time & send history
- Send again in one click
- Paid / cancelled / reopen controls
- Customer invoice page & payment link
- CSV export
Agency
R999/month
For agencies & finance teams
- 500 active invoices
- 4 automated overdue stages
- Branded invoice creator
- Custom From email & sender name
- Sent date/time & send history
- Send again in one click
- Paid / cancelled / reopen controls
- Customer invoice page & payment link
- CSV export
Recurring monthly billing is processed securely through PayFast. Your DebtorNudge account unlocks after successful payment confirmation.
QUESTIONS
Before you start.
Does DebtorNudge create invoices?
Yes. Create itemised invoices from scratch with quantities, prices, VAT/tax, discounts, due dates, your logo, brand colour, business details and payment information.
Can invoices come from my email address?
Yes. You choose the sender name and From email used by DebtorNudge. For best deliverability, that email/domain should be authorised by your hosting mail configuration and SPF/DKIM records.
Can I send an invoice again?
Yes. Every invoice has a Send Again action and the register records the first sent time, latest sent time and number of sends.
What happens after a customer pays?
Mark the invoice Paid. It immediately leaves the overdue workflow and automatic reminders stop.
Can I cancel an invoice?
Yes. Cancelled invoices remain in your register for recordkeeping but no longer receive automatic reminders. They can also be reopened later.
Does DebtorNudge take my customer's payment?
DebtorNudge can place your own payment URL on the invoice. Your business remains the recipient of the customer payment. Your DebtorNudge subscription itself is billed through PayFast.
LESS CHASING. BETTER CASH FLOW.
Create the invoice. Let DebtorNudge handle the follow-up.
Set up your business, choose a package and start sending professional invoices from one simple dashboard.